Submit Paper

All accepted papers presented in the conference will appear in IEEE Xplore.

To submit your camera ready paper (or to check your paper status) login with your account here. Note that PDF eXpress is needed for final submission (see the instructions).

For any issues with regard to using the submission system, please email support@bytematters.com for immediate assistance.

Paper Format

The number of pages for each paper is 4, but a maximum of six pages is permitted, provided a $100 excess-page charge is paid for each extra page.

TEXT FORMAT: The text of the full paper MUST be in double-column, IEEE conference style format. Please see the Templates section for more details.

LANGUAGE: All proposals must be in English or French.

MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11" or 216mm by 279mm) paper. Any text or other material outside the margins specified below will not be accepted:

  • All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
  • The left margin must be 19 mm (0.75 inch).
  • The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
  • Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns.
  • On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
  • The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.

TYPE:

Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.

Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing.

TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.

ABSTRACT: Each paper should contain an abstract of 50 to 250 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

INDEX TERMS (KEYWORDS): You may enter up to 5 keywords separated by commas. Keywords may be selected from the IEEE keyword list found at:

http://www.ieee.org/publications_standards/publications/services/thesaurus_access_page.html.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

ILLUSTRATIONS & COLOUR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the CD-ROM and IEEE Xplore proceedings will retain the colours in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

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Templates

The following style files and templates are available for users of LaTeX and Microsoft Word:

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11"). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting Postscript or PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Verifying the Paper

Using IEEE's PDF Express to check your PDFs

CCECE 2012 has registered for use of a new IEEE tool: IEEE PDF eXpress™

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

Steps for checking or converting PDFs using IEEE PDF Express:

  • Create your manuscript(s)
  • Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.)
  • Create IEEE PDF eXpress account
  • Upload source file(s) for Conversion; and/or PDF(s) for Checking
  • Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains extensive instructions, resources, helpful hints, and access to technical support.
  • Submit final, IEEE Xplore-compatible PDF(s) per the instructions below. Uploading a paper to IEEE PDF Express is not the same as submitting the paper to the conference for review. You will still need to submit the checked PDF by the normal means.

Procedure:

IEEE PDF eXpress: http://www.pdf-express.org
Conference ID: ccece12x

  • Access the IEEE PDF eXpress site
  • First-time users:

    • Click "New Users - Click Here".
    • Enter ccece12x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
    • You will receive online and email confirmation of successful account setup.

    Previous users, but using it the first time for a new conference:

    • Enter ccece12x for the Conference ID, your email address, and enter the password you used for your old account.
    • When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
    • Check that the contact information is still valid, and click "Submit".
    • You will receive online and email confirmation of successful account setup.

    Returning users:

    • Enter ccece12x for the Conference ID, email address and password.
  • For each conference paper, click "Create New Title".
  • Enter identifying text for the paper (title is recommended but not required)
  • Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
  • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
  • You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
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       Important Dates:

  • Tutorial/workshop proposals (extended): December 9, 2011
  • Notification of acceptance: February 24, 2012
  • Author's Registration: March 9, 2012 Match 16, 2012
  • Advance Registration: March 30, 2012

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